Who we are
Dundee Congregational Church.
We are a Registered Scottish Charity Number: SC000345
Our website address is: https://dundeecongregational.church
Purpose of this Notice
This Privacy Notice outlines the way in which the Church Trustees will use personal information provided to us. Personal information includes any information that identifies you personally, such as your name, address, email address or telephone number.
The Church Trustees recognise the importance of your privacy and personal information and we have therefore outlined below how we use, disclose and protect this information. The Church Trustees are the data controller, because we decide how your data is processed and for what purpose. Contact details for us are provided below.
How we use your information
We use the information you give to us:
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- to administer membership records, including a Membership Roll and Adherents Roll
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- for pastoral care purposes
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- in relation to participation in Church activities
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- to provide you with information about news, events, and activities within the Church or the wider community
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- to provide the services of a church to the local community
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- to fulfill contractual or other legal obligations
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- to manage our employees
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- to further our charitable aims, for example through fundraising activities
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- to maintain our accounts and records (including the processing of Gift Aid applications)
Disclosure of your information
The Church Trustees will only share your personal information where this is necessary for the purposes set out above. Information will not be shared with any third party without your consent unless we are obliged or permitted to do so by law.
If you request a password reset, your IP address will be included in the reset email.
Basis for processing your personal information
The Church Trustees process your information in the course of its legitimate activities, with appropriate safeguards in place, as a not-for-profit body with a religious aim and on the basis that our processing relates solely to members, former members or people who have regular contact with us, and that this information is not disclosed to any third party without your consent.
We also process information where this is necessary for compliance with our legal obligations; where processing is necessary for the purposes of our legitimate interests and such interests are not overridden by your interests or fundamental rights and freedoms; and where you have given consent to the processing of your information for a particular purpose.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our sign-in page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you sign-in, we will also set up several cookies to save your account information and your screen display choices. Sign-in cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your sign-in will persist for two weeks. If you sign-out of your account, the sign-in cookies will be removed.
If you have the permissions to edit or publish an article to this website, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles or pages on this site may include embedded content (e.g. YouTube videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Storage and security of your personal information
The Church Trustees will strive to ensure that personal information is accurate and held in a secure and confidential environment. We will keep your personal information for as long as you are a member or adherent or have regular contact with us or so long as we are obliged to keep it by law or may need it in order to respond to any questions or complaints or to show that we treated you fairly. We may also keep it for statistical purposes but if so we will only use it for that purpose.
When the information is no longer needed it will be securely destroyed or permanently rendered anonymous.
If you leave a comment on our website, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
Further information about our data retention policy is available on request from our Church Secretary.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you on your user account. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Getting a copy of your personal information
You can request details of the personal information which the Church Trustees holds about you by contacting us – you can find out how to do that below.
Inaccuracies and Objections
If you believe that any information the Church Trustees holds about you is incorrect or incomplete or if you do not wish your personal information to be held or used by us please let us know. Any information found to be incorrect will be corrected as quickly as possible.
You have the right to object to our use of your personal information, or to ask us to remove or stop using your personal information if there is no need for us to keep it. There may be legal or other reasons why we need to keep or use your data, but please tell us if you think that we should not be using it.
If we are processing your data on the basis of your explicit consent, you can withdraw your consent at any time. Please contact us if you want to do so.
Contact us
You can reach out to us via the Contact Us page by filling out the webform. Alternatively, our email and phone number are also available there.
How to complain
We take data protection very seriously and are committed to ensuring your personal information is handled securely. If you have any concerns about how your data has been processed, please contact us. We will promptly review your complaint and strive to resolve it as quickly as possible.
If you are not satisfied with our response, you have the right to escalate your complaint to the Information Commissioner’s Office (ICO). For more information on how to proceed, please visit the ICO’s official website. You have the right to complain to the Information Commissioner’s Office about anything relating to the processing of your personal information by the Church Trustees. You can contact the ICO via its website at www.ico.org.uk or by writing to: Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.